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Documenting Files

After Documenting

17" Screen Main Layout

14" Screen Main Layout

Deleting a Session

Diagramming Relationships

Print Report

Getting Help



Documenting the Open File(s)

ClickStats Pro documents all the currently open files. Open the file(s) you want to document with full password access, then click the document button. If the file(s) that are currently open have related files, you will be asked if you want to document the related file(s) as well. We recommend you open the related files manually with full password access if your files are password protected.

With ClickStats Pro 1.0v2 (or higher) you can also choose either the "Attended" or "Unattended" documenting option. When you choose "Unattended", ClickStats Pro will continue to document one file after another until finished, and will not prompt you for the name of each session, but will use the current date and time as the name of the session.

If you choose "Attended", then ClickStats Pro will ask you for the name of each session (the default being the current date and time). You must manually click either the "OK" or "Cancel" button for ClickStats Pro to continue documenting the open files.

Next, you'll see a dialog that asks you to name the "Session." A "Session" is a snapshot of a particular database at a particular point in time (i.e. the point at which you document it). The default is the current date and time, but you can change this to be anything that you want (up to 64,000 characters). Then click "OK."

Documenting a database can take between one minute (or less) to an hour (or more) depending on the number of fields, layouts and value lists you have and the speed of your processor. Most "average" files (100 fields, 10 layouts) should take about 3 minutes or so.

 

After the Documenting Process is Finished

Once ClickStats Pro has finished documenting your file(s) you will see the "Main" screen with the last file documented currently selected. You can then click on any field to show the layouts and relationships (indicated by the word "Key" to the right of the field name) that the selected field is used in.

Click on any layout in the list next to the field list to view a list of all fields used on that layout, as well as the value list (if any) that is used by any field on the layout.

Click on any value list to see a list of values for that particular value list.

If you have a 17 inch or larger monitor, you can see all of the attributes at one time.


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If you are using a monitor that is smaller than 17 inches (or you're using a lower resolution) then ClickStats Pro will navigate to the appropriate tabbed section automatically. You can also manually click on any tab to see additional information.


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Comparing Two Sessions

In order to use ClickStats Pro's comparison feature, you will need to have documented more than one file or more than one session of the same file.

If you do not have two or more databases documented (or two or more sessions of the same database), then do so before you continue this section.

Click the "Compare" button. You will see a dialog that prompts you to choose a database to compare (top portal), and a database to compare it against (bottom portal). Choose one database (or session) from the top portal, and one database (or session) from the bottom portal.


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Next, choose the items you want to compare from the checkboxes. You can choose as many or as few as you like. You can run the same comparison with any number of options checked at any time. When you are done with your selections, click "OK."

You will see the progress of the comparison in a dialog. Once the comparison is completed, you'll see an on-screen report with the similarities and differences in the two files (or sessions) you chose.


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IMPORTANT NOTE: Because FileMaker has a set number of pages that it can print, you might not see all of the results. For this reason, we have a "Export To HTML" button at the top of the screen. You can export the report to HTML and open it in your favorite browser. The comparison data is NOT saved unless you export to a text file or HTML - it is re-generated every time you run the comparison feature.


Deleting A Session

When a file is selected, you can delete the records for that session (or database) by clicking the "Delete Specs..." button.

If you want to clear the file completely of all documented data, then choose "Delete ALL Specs..." from the "Scripts" menu.


Diagramming Relationships

If you have ClarisImpact 2.0v1 (or higher) on your computer, you can graphically document the relationships in the selected file by clicking the "Diagram..." button.

ClickStats Pro will collate data, export it, then open the file "chart.cid" in your "ClickStats Pro 2.0" folder.

You can then save or print the data using the "File" menu in ClarisImpact.

ClarisImpact is available for Mac OS, Window 95 and Windows NT. You can even download a FREE trial version from the Claris Corporation Web Site.

 

Print Report

The Print Dialog is pretty self-explanatory. You can choose to print any combination of Layout Information, Field Information, Relationship Information, Value List Information, and/or Script Information. NOTE: since we can only "get" the script NAMES and not the script STEPS, printing the Script Information will only print the script NAMES.


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Getting Help

You can hold down the CONTROL key on your keyboard and click on any item, button, list, tab or other object on the screen to get more information about that object.


 

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Revision 1: October 15, 1997